MYBREAKEVEN • Published November 6, 2026

Accounts Payable Process: Approve, Pay and Reconcile — working record

Original fictional USD case. This worksheet does not automatically calculate. Edit the blank cells, then print or save your completed copy before closing. Fields are not uploaded or saved by this page.

Completed teaching case

Reconciled case from the guide
Invoice	Invoice date	Due date	Invoice	Applied payments	Credit	Open	Status
V-201	Oct 15	Nov 14	$4,000	$1,500	$0	$2,500	Receiving checked
V-202	Oct 20	Nov 19	$3,000	$0	$300	$2,700	Credit approved
V-203	Sep 25	Oct 25	$2,000	$1,000	$0	$1,000	12 days overdue
Total	As of Nov 6, 2026	Due-date policy	$9,000	$2,500	$300	$6,200	Compare supplier detail to GL

Your evidence and assumptions

Business / preparerReporting date or horizonCurrency / accounting basisEvidence referencesReviewer / next review date

Your working record — replace each cell
Supplier / invoice	PO / receipt / approval	Invoice / credit	Payment / bank reference	Open / due / exception
Enter record 1	Enter value	Enter value	Enter value	Enter value
Enter record 2	Enter value	Enter value	Enter value	Enter value
Enter record 3	Enter value	Enter value	Enter value	Enter value
Enter record 4	Enter value	Enter value	Enter value	Enter value
Enter record 5	Enter value	Enter value	Enter value	Enter value

Reconciliation / independent calculationUnresolved issue, action owner, deadline and stop / escalation condition

Check amounts, dates, scope and source documents independently. Planning education; not accounting, legal, tax or lending advice.

Read the full method and limitations