MyBreakeven Pro calculator: complete user guide
Follow the exact path from your Pro dashboard to advanced break-even decisions. Every visual below maps to a real section of the product.
Updated October 4, 2026 · Illustrated screen maps are guides, not live screenshots.
1. Where is Pro on the website?
Path: Sign in → Dashboard → look for the PRO PLAN badge → choose Open advanced analysis. That button opens the homepage calculator at its Pro section. The same dashboard card includes Step-by-step guide with visuals so you can return here anytime.
This is an illustrated navigation map. The wording matches the buttons and sections on the site.
- Sign in with the same email linked to your subscription. If you are already signed in, choose Dashboard at the top right of the site.
- On the dashboard, confirm you can see PRO PLAN under your email. The Pro card is visible even if you have no saved scenarios.
- Choose Open advanced analysis. The page opens at PRO INTELLIGENCE. Scroll up to edit the calculator assumptions; scroll within Pro to reach the PRO DECISION STUDIO tabs.
- For help while using the Pro panel, choose Visual step-by-step guide in its heading. You can also find this guide from Pricing.
2. Fill the calculator, step by step
The Pro section appears below the calculator results and planning tools. Your inputs update the analysis immediately.
- On the calculator page, select Business model. There are eight models: cleaning, landscaping, photography, agency/freelancer, mobile detailing, e-commerce, restaurant and salon. Field labels and the sales unit change to fit the model.
- Select Currency before entering amounts. Changing currency changes the symbol and code, but does not exchange-convert numbers. Enter all money fields in that one currency.
- Under the operating model, replace the example values in all 14 fields. Reset example restores that industry's sample values, so save a plan first if you want to keep your entries.
- Optional: open Build my costs below the inputs. Choose a service, split materials and other expenses into their named rows, and enter direct pay as a total or hours × hourly pay. Count total team-hours, including your own time. Review the direct-cost total and Current/New comparison (or start with zero costs), then choose Use these costs. This replaces the material, labor, other-cost and delivery-hours fields; acquisition, percentage fees and monthly totals stay separate. Save scenario keeps an applied breakdown, and Pro PDF/CSV reports include it.
- Keep monthly totals separate from per-sale costs. A $500 monthly software bill belongs in overhead; a $5 fee on each order belongs in a per-sale cost field.
Price and per-sale costs
| Field on calculator | What to enter |
|---|---|
| Average price per job | What a customer pays for one job. The label changes with the selected model (order, session, client or appointment). |
| Materials / product cost | Supplies or goods consumed by one sale. For a $180 cleaning job, enter the supplies cost for one job. |
| Direct labor | Cost of performing one sale; do not enter the whole team's monthly payroll here as well. |
| Other variable cost | Per-sale travel, packaging, equipment use, delivery or similar costs. |
| Lead generation cost | Estimated acquisition cost per booked sale. The label varies by business model. |
| Payment and platform fees | Percentage of the selling price charged on each transaction. Enter 2.9 for 2.9%. |
Monthly goal
| Field on calculator | What to enter |
|---|---|
| Monthly operating overhead | Rent, software, insurance and other monthly costs that do not rise with each sale. |
| Monthly owner pay | What the owner wants to take home each month, separately from the target profit. |
| Target monthly profit | Profit above overhead and owner pay. Enter 0 if you only want to cover those costs. |
Delivery and demand
| Field on calculator | What to enter |
|---|---|
| Active team members | Whole number of people who can deliver the work. |
| Hours per team member / week | Working hours for one person, before applying productive utilization. |
| Delivery hours per job | Total working hours used by all people for one sale, including the owner. Two people working two hours each use four team-hours. The unit name changes with the model. |
| Productive utilization | Percent of working time available to deliver work, after admin and downtime. Enter 75 for 75%. |
| Inquiry-to-job conversion | Percent of inquiries that become sales. If 20 of 100 inquiries buy, enter 20%. |
2a. Build the cost of one sale
Where: on the calculator, below Inquiry-to-job conversion, choose Build my costs. This optional tool is available without Pro or sign-in. It helps you add up expenses instead of guessing one total.
- Under What are you costing?, choose your service or product type. Names change with your industry; changing the type rebuilds the preview from current calculator totals, not market rates.
- Choose Start with zero costs to enter your own breakdown. Otherwise, the current materials and other-expense totals start in the first row of their group. Split those totals across the rows; do not add the same amount twice.
- Open 1. Materials / products and enter what one sale uses. Use 0 for items you do not pay for.
- Open 2. Labor and delivery time. Enter the total labor cost, or choose Calculate hours × hourly pay. Add each person's working hours, including preparation and travel. Two people working two hours each use four team-hours. If your pay is already in monthly owner pay, count your hours but enter 0 hourly pay. Treat payroll already in overhead the same way.
- Open 3. Other expenses. Add travel, equipment use or the expenses named for your industry. Keep monthly bills in overhead.
- Read the total and What will change when you apply? table. Current means the calculator values now; New means your preview. Editing the preview does not change results.
- Choose Use these costs. The new materials, labor, other expenses and team-hours replace those four calculator inputs. Results recalculate. Restore current calculator totals discards preview edits and reloads the values currently in the calculator; it does not undo a previous apply.
The calculator receives materials $20, direct labor $60, other expenses $20 and delivery time 3 team-hours. Customer acquisition and percentage fees are added separately. Monthly overhead, owner pay and target profit remain separate.
3. Read the result before opening advanced tools
The Visual feasibility report sits immediately below the calculator inputs. It shows unit economics, team capacity and the inquiry demand needed for the selected target. After that, the Planning tools section gives you scenario comparison, exports and the Pro analysis panel.
Worked example · why the target changes
If monthly overhead is $1,000, owner pay $500 and target profit $500, the required contribution is $2,000. Divide $2,000 by $50 to get 40 sales, or $4,000 target revenue. At 25% inquiry conversion, those 40 sales need about 160 inquiries.
Compare required sales with the Capacity result. If the team can deliver only 30 sales, the plan has a capacity gap even though the arithmetic reaches your profit goal. Review price, hours or team size. Whole units are rounded up; exact units can be fractional because they are mathematical thresholds.
In Planning tools, Pro users see Conservative, Current plan and Optimized scenarios, a variable-cost increase slider, and the Executive Decision Brief. The built-in scenarios are assumption changes, not forecasts of customer behavior. Use Copy brief or Download brief if you want an action summary.
4. Use the Advanced break-even dashboard
Open PRO INTELLIGENCE. Set Expected monthly jobs (or your model's sales unit) to your realistic sales plan, then set Monthly growth rate. Those two controls drive the planned-profit and 12-month outlook. Change the main calculator fields above to update all Pro cards.
These are the actual names of the cards and tabs. Select a tab to open its inputs and results.
Four headline cards
Accounting break-even covers overhead and owner pay. Target-profit revenue additionally includes the profit goal. Margin of safety shows how far planned revenue sits above accounting break-even; at or below that point its displayed cushion is zero. Planned monthly profit uses your expected units and contribution per sale.
Forecast and sensitivity
12-month outlook compounds the growth rate you enter and holds price and costs constant. Risk sensitivity changes one input at a time and shows how target revenue moves. Not viable means that changed case loses positive contribution.
Capacity solver
Check the estimated Capacity-safe minimum price, Additional team members, planned revenue and safety cushion. These are calculated from the current hours and utilization, not a hiring recommendation.
Price × volume heatmap
Read across price changes from −10% to +10% and down sales volumes from 80% to 150% of the current target. Green cells show modeled profit; red cells show modeled loss. Compare several combinations before treating a price cut as safe.
4a. Find a price for your realistic sales volume
Where: sign in with Pro, scroll to PRO DECISION STUDIO, select Price Guard and read Pricing Plan above the discount controls. These prices answer: “At the number of sales I can deliver, what price covers my costs and income goal?”
- Enter real per-sale costs, payment fees, monthly overhead, owner pay, profit goal and team hours in the main calculator. Cost Builder can help with the per-sale costs.
- Enter Expected monthly jobs (or your industry's sales unit) in Pricing Plan. Replace the starting sample with your own estimate of customer demand. This input is shared with the advanced dashboard and saved/exported planning assumptions.
- Read the volume actually used. If expected sales exceed whole team capacity, pricing uses the lower deliverable volume. Capacity is a working-time limit, not a promise of bookings.
- Read the two prices below and compare the current-price profit at the same volume. Expand See the calculation in simple steps to follow the costs, fees and monthly amount per sale.
Per-job costs including acquisition: $98. Payment fee: 2.9%. Monthly overhead: $3,200. Owner pay: $4,500. Profit goal: $1,000. Expected demand: 131 jobs. Available capacity: 97 whole jobs. Both prices use 97 jobs.
Cover expenses and pay yourself
$182.68 per jobCovers per-sale costs and fees, $3,200 overhead and $4,500 owner pay. It does not include the extra $1,000 profit goal.
Also earn your target profit
$193.30 per jobCovers the same costs and owner pay plus the $1,000 monthly profit goal.
At the current $180 price and 97 jobs, monthly profit after owner pay is −$252.34. At $193.30 and 97 jobs, it is $1,000.35. Prices round up to cents so the displayed price covers the entered goal.
Follow the target-price calculation: ($3,200 overhead + $4,500 owner pay + $1,000 profit) ÷ 97 jobs = about $89.69 needed per job toward monthly goals. Add $98 per-job costs, then divide by 0.971 to allow for the 2.9% fee. The calculator keeps full precision before rounding the final price up to $193.30.
Change volume or costs to test another case. A blank or zero sales input needs correcting before pricing can be calculated. If available capacity is zero, enter realistic team hours and utilization. PDF/CSV use the same pricing assumptions shown on screen.
5. Open each Pro Decision Studio tool
Below the charts, find PRO DECISION STUDIO. Select one of its seven tabs. Each tab has its own inputs; editing the main calculator above also updates the baseline used by these tools.
Offer Mix
What to do: Open the Offer Mix tab. Edit each offer's name, price, variable cost, sales mix and delivery hours. Use Add offer for another service; remove an offer with its delete button.
How to read it: Read weighted contribution, total sales, revenue and the capacity gap in hours. Shares are normalized, so a 70:30 mix stays proportional. A zero or loss-making offer must be corrected before the mix can be calculated.
When to use it: Use this when a cleaning company sells standard and deep-clean jobs at different prices.
Price Guard
What to do: Open Price Guard. Enter Expected monthly sales inside Pricing Plan; this same input also updates the dashboard and reports. Replace the starting example with your own sales estimate.
How to read it: Cover expenses and pay yourself shows the minimum price for per-sale costs, fees, overhead and owner pay. Also earn your target profit adds your selected monthly profit. When expected sales exceed whole team capacity, the plan uses the lower deliverable volume and states it clearly. The current-price comparison uses that same volume. Expand See the calculation in simple steps for a breakdown, or Per-sale cost floor for direct costs only. No monthly sales target is shown for that floor. PDF and CSV include the same planning inputs. Prices round up to cents; these minimums do not predict demand or recommend lowering a profitable price.
When to use it: With 131 expected cleaning jobs but capacity for 97, pricing is calculated for 97 jobs. Then use the existing Test discount slider to compare discount trade-offs.
Break-Even Ladder
What to do: Open Break-Even Ladder. Move Safety volume buffer between 0% and 30%.
How to read it: Follow the four levels: expense coverage, owner-paid, target profit and safety buffer. Whole units are rounded up for a practical sales target.
When to use it: Use the ladder to separate keeping the business open from paying yourself and meeting a profit goal.
Acquisition
What to do: Enter monthly channel spend, monthly leads, lead conversion and purchases per customer.
How to read it: Check customers acquired, CAC, contribution per customer and the purchases or leads needed to recover marketing spend. This channel view replaces the base per-sale acquisition estimate with spend-derived CAC rather than charging both.
When to use it: If 100 leads at 20% conversion yield 20 customers, $1,000 spend means $50 CAC per customer.
Hire Break-Even
What to do: Enter monthly pay, payroll burden, other monthly cost, one-time onboarding, productive hours and expected extra sales.
How to read it: Read the hire's total monthly cost, extra sales and leads required, utilization needed and monthly net benefit. Payback is meaningful only if monthly net benefit is positive.
When to use it: Use it before hiring a fourth worker, then compare the required jobs with demand you can realistically generate.
Timeline
What to do: Enter startup investment, starting monthly sales and assumed monthly volume growth.
How to read it: Review the monthly operating floor, the first month that reaches target profit and the month cumulative operating profit recovers the investment. The table shows months 1–12; the model can evaluate up to 60 months.
When to use it: Run a 0% growth case alongside an optimistic case to see how sensitive payback is.
Monthly Monitor
What to do: Select a month. Enter completed sales, revenue, variable costs including fees, fixed overhead, owner pay and inquiries, then choose Save / update month.
How to read it: Compare actual profit, revenue and volume with the plan snapshot saved for that month. Up to 24 months are kept in this browser, separately for your account, model and currency. Records do not sync across devices.
When to use it: At month-end, enter actual figures and check whether a cost increase or lower volume explains the gap.
6. Save, compare and export your work
- On a valid calculator result, find PLANNING TOOLS and choose Save scenario. Give it a name and confirm. A Pro account can keep up to 100 saved scenarios.
- Return to Dashboard. The saved card offers Open, Rename and Delete. Open reloads its inputs into the calculator. The Pro Command Center above the list summarizes your plans and offers search, model, currency and sort filters.
- Tick Compare on two or three saved cards. The comparison shows revenue, exact units, capacity and score. PRO COST DRIFT compares changes with the first selected plan as its baseline. Use the same currency when comparing money amounts.
- From Planning tools choose Download CSV for scenario numbers, advanced metrics, sensitivity, a 12-month forecast and pricing-plan assumptions. Applied Cost Builder details are included. The PDF report also includes the same pricing inputs and applied cost breakdown. Choose Print / Save PDF to open a print-ready report, then select your browser's PDF destination. On the dashboard, Export all CSV downloads a list of saved plans.
7. Common problems and answers
Where is the Pro calculator? I only see the free calculator.
Both plans use the same homepage inputs. After signing in with a Pro account, the advanced section unlocks below Planning tools. Dashboard → Open advanced analysis jumps to it. You can also use this direct section link.
Do I need Pro to use Build my costs?
No. Open it below the calculator inputs without signing in. Pro is needed for Pricing Plan in Price Guard and PDF/CSV exports.
Why did editing Build my costs not change my results?
You are editing a preview. Check the Current/New table and choose Use these costs. The four totals replace existing inputs; they are not added on top.
Why does Pricing Plan use fewer sales than I entered?
Expected sales can exceed the jobs your team can deliver. Pricing Plan uses the lower whole-unit capacity and explains the volume used. Lower your sales assumption if you expect fewer bookings than that capacity.
Why do I see FREE PLAN despite a paid receipt?
Confirm the email on the receipt matches your sign-in email. Refresh Dashboard once. If it remains Free, email support with the receipt and account email so the subscription can be checked. Avoid buying a second subscription.
Why do results disappear or say the plan is invalid?
Complete all numeric fields. Price, delivery hours and whole-number team size must be positive; conversion must be above zero; percentages cannot exceed 100. Each sale must retain positive contribution after variable costs and fees.
Do currency and industry changes convert or preserve my entries?
Currency changes the label without converting values. Changing business model loads that model's example assumptions; save your current scenario first if you need to preserve it.
Why is the forecast different from my real sales?
The 12-month line compounds your chosen growth rate; it does not forecast customer demand. Try slower growth and higher costs to see the range of possible outcomes.
Why did Monthly Monitor disappear on another browser?
Monthly Monitor uses local browser storage for each account, model and currency. It does not sync. Dashboard saved scenarios are stored with your account and can be opened after sign-in.
How can I change or cancel my Pro subscription?
Sign in, open Dashboard and choose Manage subscription beside the PRO PLAN badge.
Start with one realistic plan
Enter your real price and costs, check that your team can deliver the required sales, save the baseline, then test a price or demand change in Pro.
Open Pro dashboardEdit calculator inputs