MyBreakeven
Cleaning capacity checkREVIEW
Formula-backed insights Your assumptions · Explainable output
116.2%capacity needed
Monthly jobs target114Capacity97 Inquiries for whole target380

Live model updates as you edit the calculator.

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Put your break-even target
to the capacity test.

A monthly sales target is only useful when your operating capacity can support it. Compare the work required with the time and resources available.

  • Connect costs to contribution marginExplore how pricing and variable costs change the contribution available to cover monthly commitments.
  • Check demand against delivery capacityReview the target alongside your capacity and the inquiries needed at your assumed conversion rate.
  • Compare business planning scenariosChange one assumption at a time to see which constraint deserves attention before you commit.
Assumption-led planningTransparent calculations
FREE INDUSTRY CALCULATOR

Build your break-even plan.

Choose your model and adjust the monthly assumptions.

Live
01

Cleaning operating model

Private calculationYour financial inputs are kept in this browser. Save scenario stores a plan in your account.
VISUAL FEASIBILITY REPORT

What the numbers mean for your cleaning business

Unit economics, operating capacity and price resilience are tested together.

Unit economics$76.78 contribution
  • Materials$18.00
  • Labor$58.00
  • Other variable$12.00
  • Acquisition$10.00
  • Fees$5.22
  • Contribution$76.78

Monthly overhead: $3,200.00; owner pay: $4,500.00; extra profit goal: $1,000.00. Total contribution needed: $8,700.00.

Operating costs alone need 42 whole jobs. Costs plus owner pay need 101. Including your extra profit goal needs 114, producing $20,520.00 revenue and $1,052.92 modeled profit after owner pay, before tax, if those sales are delivered.

Contribution is what remains per sale before monthly overhead and owner pay. The target is not an estimate of customer demand.

Capacity feasibility116.22% of capacity required
113.31of 97.50 jobs

Short by 15.81 jobs.

114 whole jobs required; capacity for 97. Whole-unit shortfall: 17.

Price sensitivityRequired jobs
-10%146.71
0%113.31
+10%92.30

Higher contribution reduces the volume needed to reach the same goal.

Plan for 114 whole jobs and approximately 380 inquiries at your entered conversion rate. Required inquiries for the exact fractional financial target are 377.70. Demand is an assumption, not a forecast.

The target exceeds delivery capacity. Change price, costs, capacity or the profit goal.Assumption-based planning result—not a guarantee or professional advice.
Save your plan or explore Pro analysis →
INSIGHTS FOR BETTER DECISIONS

The numbers tell a story.
Here's what to do next.

Practical reading for the next decision in your business, from break-even to better pricing.

Browse 161 guides
THE READING LIST03 SELECTED GUIDES
FIND YOUR NEXT ANSWER
ONE NUMBER ISN'T ENOUGH

A break-even target only works when your business can deliver it.

01

Economics

See the true contribution left after direct costs and fees.

02

Capacity

Check whether your team has enough productive hours.

03

Demand

Translate jobs into the leads your conversion rate requires.

04

Resilience

Test how cost, price, and utilization changes move the target.

BUILT AROUND HOW YOU WORK

Eight focused business models. Inputs for how you work.

TRANSPARENT BY DESIGN

The math comes first.

Every result exposes its inputs, units, formula, rounding rule and engine version. AI may explain verified results later; it will never invent or calculate your numbers.

Read the formulas, rounding rules and limitations

FORMULA TRACE · ENGINE v1.3.1contribution = price - direct_costs - feesexact_units = fixed_need / contributionrequired_inquiries = exact_units / conversion

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SMALL BUSINESS BREAK-EVEN ANALYSIS

A free break-even calculator built for real operating decisions

MyBreakeven helps small business owners calculate exact break-even revenue, required sales volume, qualified inquiries and delivery capacity. It compares the target with the productive hours you enter; actual demand needs separate evidence. Results retain fractional precision and also show the minimum practical whole orders, jobs, clients or appointments needed.

HOW THE CALCULATION WORKS

From contribution margin to a monthly sales target you can check

  1. Calculate contribution per sale. Subtract direct materials, labor, other variable costs, acquisition cost and payment fees from average price. Distinguish fixed and variable costs before choosing the inputs; restaurant operators can also reconcile actual food cost from inventory and sales.
  2. Set the monthly amount to cover. Add operating overhead, owner pay and optional target profit.
  3. Calculate the exact sales target. Divide the monthly amount to cover by contribution per sale without prematurely rounding the result. Compare the units and revenue formulas or follow the step-by-step calculation.
  4. Check capacity and inquiry requirements. Compare required sales with team capacity and translate the sales target into required customer inquiries.
WORKED SERVICE BUSINESS EXAMPLE

How many customers do you need to break even?

These are illustrative inputs, not market averages. Suppose a service sells for $200. Materials, labor, travel and acquisition cost $95 per job, and a 2.5% payment fee costs $5. Each completed job therefore contributes $100 toward monthly costs.

With $2,400 in overhead and $1,600 in owner pay, the business needs 40 jobs ($8,000 in sales) to cover costs and owner pay. Add a $1,000 profit goal and the target becomes 50 jobs ($10,000 in sales). At a 25% inquiry-to-job conversion rate, those 50 jobs require 200 inquiries.

Now check delivery: two people working 20 hours a week at 50% productive utilization provide about 87 delivery hours a month. If each job takes two hours, they can complete only 43 whole jobs. The 50-job profit target needs more capacity or a change in price, costs or the profit goal.

The basic break-even formula is fixed costs divided by contribution per sale; this example separately includes owner pay, a profit target, inquiries and delivery capacity. See the U.S. Small Business Administration's break-even method. Run your own numbers in the free calculator. For receipts and bills that fall on different dates, build a separate 13-week cash flow forecast; break-even profit is not the same as available cash.

Contribution per job
$100
Jobs covering overhead and owner pay
40
Jobs for $1,000 profit
50
Inquiries at 25% conversion
200
Whole jobs the team can deliver
43
FREQUENTLY ASKED QUESTIONS

Small business break-even calculator FAQs

What is a break-even point?

A break-even point is the sales level where total revenue equals total fixed and variable costs. At that point, the business has no operating profit or loss under the assumptions entered.

How do I calculate break-even revenue?

For operating break-even, divide included fixed operating costs by contribution per sale, then multiply by price. MyBreakeven can also add separately entered owner pay and target profit to calculate a higher monthly target. Count each cost once and keep those targets distinct.

Does the calculator include owner salary and target profit?

Yes. Set target profit to zero for a zero-profit threshold and include owner compensation once in the chosen cost boundary. Add a separate owner-pay amount only if it is not already in costs. A positive profit goal gives a sales target beyond break-even.

Why does business capacity matter?

A financial target is not feasible if your team cannot deliver the required orders, jobs, clients or appointments. The calculator compares required volume with productive team hours.

Can I use a currency other than US dollars?

Yes. Select a supported currency before entering your figures. The calculator labels all amounts in that currency; it does not perform exchange-rate conversion.

Are my financial figures saved?

The free calculator runs in your browser. Inputs are not sent or saved automatically. Choosing Continue with these numbers carries a temporary plan to the full calculator in the same browser tab; the handoff expires after five minutes and is removed when opened. If you sign in and choose Save scenario, that scenario is stored with your account and can be deleted from your dashboard.

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